SAP Year-End checklist

Year-End Checklist

    Or, refer to this excel checklist which includes T-codes

    https://docs.google.com/open?id=0BwIR0JYjJfRkOGM0YWMyNDgtMTM0OS00MmE2LThlYmYtNmQyYzU4MjllZWVi

Assets

Fixed Assets

-       Settle the AuC (SAP FI-AA)

-       Execute the depreciation run and update the batch input session (SAP FI-AA)

-       Run the fiscal year change in Asset Accounting (SAP FI-AA)

This process creates the balance carryforwards for Asset Accounting.

-       Carry out periodic asset postings (RAPERB00)

Current Assets

Inventories

-       GR/IR clearing account – clarify differences and correct them if necessary (SAP LO-MM)

-       Clear the GR/IR clearing account (SAP FI)

Prerequisite: The accounts have already been maintained by MM

-       Regroup the GR/IR clearing account (SAP FI)

Prerequisite: The accounts have been maintained in the system (SAP LO-MM) and cleared (SAP FI)

Note: you first have to run the foreign currency valuation for the open items

-       Period closing program (SAP LO-MM)

-       Settle the work in process (SAP FI-CO)

-       Post the reconciliation ledger (SAP FI-CO)

-       Make an inventory of and post the inventory differences (SAP LO-MM)

-       Valuate the inventory (SAP LO-MM)

-       Post the valuation difference manually (SAP FI)

-       Material ledger (SAP LO-MM)

Receivables and Other Asset Items

-       Check whether all the billing documents have been posted (SAP LO-SD)

-       Clarify the open items and differences

Write off the differences (manually) (SAP FI)

Adjust the individual values (SAP FI)

Adjust the flat-rate values (SAP FI)

-       Valuate the foreign currency for the open items (SAP FI), see also Payables

-       Regroup the receivables (for example, due date intervals) (SAP FI), see also Payables

-       Print the balance confirmations (SAP FI)

-       Settle the rebate (SAP LO-SD), accruals, if necessary

-       Calculate the interest for interest-bearing receivables (SAP FI)

-       Valuate the foreign currency for the balances (SAP FI + SAP FI-TR)

-       Reconcile the cash journal/print out the journal (SAP FI)

Accruals and Deferrals

-       Post accruals/deferrals (SAP FI + SAP FI-TR)

Liabilities and Owner’s Equity

Accruals

-       Holiday pay provision (SAP HR) – post manually in FI

-       Accruals for rebates, discounts, and commissions (SAP LO-SD)

Payables

-       Payroll accounting (SAP HR)

-       Valuate the foreign currency for the open items (SAP FI), see also Receivables

-       Valuate the foreign currency for the balances (SAP FI + SAP FI-TR)

-       Regroup the payables (for example, due date intervals) (SAP FI), see also Receivables

Accruals and Deferrals

-       Post accruals/deferrals (SAP FI)

Miscellaneous:

Additional Tasks (SAP FI)

-       Post accruals/deferrals (SAP FI)

-       Check whether the accrual/deferral documents have to be reversed

-       Carry out recurring entries and update the batch input session (SAP FI)

-       Carry forward the balance

-       Check the balances carried forward against the closing balances of the previous year

-       Start carrying forward the balance, if necessary (SAP FI)

-       Reconcile cost of sales accounting/period accounting/profit center ledger (SAP FI/SAP FI-CO)

-       Reconcile the asset history sheet and account balances

-       Close Asset Accounting (SAP FI-AA)

-       Close the posting period (SAP FI)

-       Run the reconciliation program (SAPF190)

This program checks the documents and transaction figures in the R/3 System. You can only execute this run if you do not intend to carry out any postings for the period, otherwise reconciliation differences will occur. You can schedule the job to run in the background.

-       Balance audit trail (SAP FI)

Printing Reports and Notifications:

-       Asset history sheet (SAP FI-AA)

-       Balance sheets and P&L statements (monthly and annual reports)

-       Advance return for tax on sales and purchases (returns propared normally quarterly)

-       INTRASTAT declarations (SAP LO-MM)

Internal Closing (SAP FI-CO)

Internal order and project-related tasks:

-       Transfer postings, surcharges, project interest calculation, settlement

Product and production-related tasks:

-       Release standard cost estimate, perform inventory costing, transfer postings, surcharges, variance calculation, results analysis, and settlement

Cost center-related tasks:

-       Transfer posting, distribution, assessment, activity allocation, transfer key figures, cost center variance, price calculation

Results-related tasks

-       Evaluate actual postings, transfer external data, distribution, assessment, transfer balance sheet items to PCA

Source: help.sap.com/bp_bblibrary/500/Documentation/J03_GL_BPP_01_EN_MY.doc